Personal and Office Assistant

Location: Minneapolis, MN
Date Posted: 07-18-2018
We are searching for a proactive problem solver who is unfazed by dynamic schedules or incomplete information; someone who is warm, welcoming, and a self-starter in addressing issues and making suggestions for improvements to work processes and environment. 

Work Expectations: 
* 20-24 hours/week, preference for late morning to late afternoon, but negotiable. Preference for four days per week on the job, but willing to explore three days. 
* Attendance in the office most days, but some at-home time is possible, subject to approval. 
* We provide a personal laptop that can be used in the office or elsewhere. 
* Hourly wage at market value, determined by your background. Benefits to be negotiated. 

Responsibilities:
  1. Answer phones, route calls and message management
  2. Optimize use of office and personal technology, and assist others as needed
  3. Maintain printer and phones, working with service vendors
  4. Open and distribute mail, prepare outgoing mail
  5. Maintain clean office, general clutter management
  6. Maintain coffee machine and supplies, drinking water service
  7. Order and organize office supplies
  8. Manage address databases and contact lists
  9. Maintain relationships with service providers – contract renewals, etc.
  10. Scheduling and calendar management; coordinating and responding to requests
  11. Maintain tickler and document files for upcoming events/meetings
  12. Travel arrangements and itineraries; periodic research to support event planning
  13. Filing and file organization
  14. Special projects and errands as needed

    Background requirements:

    * Familiarity and skill with personal computers, smartphones, primarily IOS based, Google applications (mail, calendar, Drive), Excel, Word.
    * Familiar with executive travel arrangements and event planning; experience working with vendors as needed.
    * Confident in coordinating calendars, scheduling, responding to personal invitations; familiar with administrative coordination and working with executives and other assistants.

    If this sounds like something you'd be interested in, please give us a call at 952-525-2258! Or email: mandy@kpcompanies.com 
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